Ts & Cs
1. BOOKINGS
1.1. The following terms and conditions (Terms) as set out below will apply to all tour services provided by PTE Travel Ltd., such services will hereinafter be referred to as the Private Iceland Tour Tours. In these Terms, “we” “us” and “our” refer to Private Iceland Tour.
1.2. Private Iceland Tour reserves the right to add, withdraw, substitute and/or vary advertised routes, prices and departure times or make other alterations, amendments and cancellations to the Private Iceland Tour Tours without notice. However, reasonable effort will be made to maintain arrangements as advertised.
1.3. We may ask you to provide additional details or require you to confirm your details to enable us to process any bookings placed through the Website. You agree to provide us with current, complete, and accurate details when asked to do so by the Website.
1.4. In certain circumstances, we may need to reject your booking request. This may happen where the Services are not available or if there is an error in the price or the description posted on the Website.
1.5. If we reject your booking request, then we will endeavour to notify you of that rejection at the time you place the booking request or within a reasonable time after you submit your booking request.
1.6. A booking is only considered accepted after receipt of an email confirmation from Private Iceland Tour.
1.7. Each booking placed through the Website that we accept results in a separate binding agreement incorporating these Terms between you and Private Iceland Tour for the supply of Private Iceland Tour Tours.
1.8. For each booking accepted by us, we will: a. supply the Private Iceland Tour Tour in that booking to you in accordance with these Terms; and b. provide you with an email confirmation of that booking.
1.9. Private Iceland Tour Tours or rights or entitlements to Private Iceland Tour Tours must not be offered for sale or resale, or resold or used for any commercial purpose, including without limitation promotion of any supplier or any supplier’s products or services, without Private Iceland Tour’s prior written permission.
2. TOUR PRICES AND PAYMENT
2.1. All prices are quoted in the currency of the country you are visiting ie. £ GBP in the United Kingdom; € Euro for Italy, Spain, France etc and may be subject to change. In the case of mixed itineraries, we will advise you. We endeavour to ensure that our price lists are current and reserve the right to amend our prices at any time.
2.2. All prices are inclusive of VAT & other relevant taxes unless otherwise stated.
2.3. All payments are to be made in the currency quoted to you.
2.4. Private Iceland Tour uses Stripe payment services for payment transactions. You will be bound by the terms, conditions, and fees described on the Stripe website in addition to these Terms. Please note that we do not store your credit card information on our server.
2.5. Payment is deemed to be confirmation that you have read and accepted these Terms.
3. GIFT CERTIFICATES
3.1. Gift certificates will be sold either for a specific Private Iceland Tour Tour or for a specific amount. Gift certificates are non-refundable but transferable. Gift certificates must not be resold or used for any commercial purpose, including promotion of any supplier or any supplier’s products or services, without Private Iceland Tour’s prior written permission.
3.2. A gift certificate must be redeemed within 12 months from date of purchase and the Tour must take place within the following 12 months unless stated otherwise on the official gift certificate issued by Private Iceland Tour.
4. PARTICIPATION
4.1. All Participants will be required to disclose to Private Iceland Tour prior to the commencement of the Private Iceland Tour Tours whether the Participant suffers from any medical condition or food allergies which may prevent the Participant from undertaking the Private Iceland Tour Tours. For tours involving food, the participant must inform Private Iceland Tour of any food-related allergies or preferences at time of booking.
4.2. The Participant acknowledges and agrees to participate in the Private Iceland Tour Tours at their own risk.
4.3. A Private Iceland Tour Tour Participant must:
4.3.1. prepare for the Private Iceland Tour Tour by bringing any items specified in the booking confirmation voucher; including adhering to site dress code regulations
4.3.2. accept the physical risks involved in the Private Iceland Tour Tour;
4.3.3. will not commence the Private Iceland Tour Tour if they are unfit or become unfit to participate in the tour by reason of ill health or injury;
4.3.4. be responsible for the safekeeping against loss and protection against damage of all personal effects of the Participant; and
4.3.5. have travel insurance covering cancellations, inability to travel or continue with the Private Iceland Tour Tour (for whatever reason), loss or damage to personal effects, medical, evacuation and repatriation expenses, and accidental death or disability. Private Iceland Tour will not be held responsible for any of the above or related expenses. All Private Iceland Tour Tours endeavor to begin exactly at the time specified by the confirmation letter, Tour Participants will need to come to the meeting point at least 5 minutes prior to the specified tour time. If the Tour Participant does make Private Iceland Tour aware of any delays or travel issues prior to the commencement of the Tour, Private Iceland Tour is under no obligation to provide a refund or replacement tour.
4.4 For clients who have not chosen to book end-to-end services with Private Iceland Tour, it is the client’s responsibility to arrive on time at the meeting point for the beginning of the tour/experience/transfer or any other service booked via Private Iceland Tour. Any associated additional late fee charges from our suppliers will be billed directly to you. For tours & experiences, these will run to the time booked and will not be extended if the client does not arrive on time.
4.5 While Private Iceland Tour will attempt to accommodate any last minute changes to itinerary and/or participant tardiness on the day of the service booked the Participant is responsible for any additional costs incurred including but not limited to transportation waiting time, additional guide cost, additional site entrance ticket purchase. Furthermore the Participant acknowledges that site entrance tickets are time sensitive and Private Iceland Tour may not be able obtain tickets for an additional day/time if they are sold out.
5. CONDUCT AND SAFETY
5.1. Please take care of all your personal property. Private Iceland Tour will not be liable for any theft, loss or damage to the personal property of any Participant of a Private Iceland Tour Tour.
5.2. During the tour all Participants must obey the directions and instructions of the Guide, must not disturb other participants or interfere with the Guide’s ability to conduct the tour in a safe manner. Inappropriate language or behaviour towards the guide, supplier or other participant will result in the immediate stop of the tour or experience without a refund. Future services booked will also be cancelled without refund.
5.3. Each Participant is responsible for maintaining their safety at all times. By agreeing to take part in the Private Iceland Tour Tour, you are agreeing to exercise due care and attention for the duration of the Private Iceland Tour Tour.
5.4. Private Iceland Tour may, at its discretion, exclude any Participant from the Private Iceland Tour Tour if Private Iceland Tour deems his or her conduct to be offensive or a nuisance to other participants or should circumstances be deemed to compromise tour or guide/supplier/public/participant safety. The participant will not be able to participate in any other Private Iceland Tour services booked and will not be entitled to a refund.
6. CANCELLATION POLICY
Cancellation by Private Iceland Tour
6.1. Private Iceland Tour may cancel a tour if the weather makes the participation in the Private Iceland Tour Tour unsafe or for any other reason at Private Iceland Tour’s sole discretion. Weather conditions that may be inclement however are not unsafe by Private Iceland Tour will mean that the tour will run.
6.2. Should a Private Iceland Tour Tour not proceed, then participants will either be re-booked at the earliest possible time taking into account available times, or be issued with a refund voucher in the case of purchases bought through an agent
6.3. The relevant party who has sold the tour to the Participant will make all reimbursements
6.4 Private Iceland Tour reserves the right to cancel any tour where the participant/s show any type of abusive or inappropriate behaviour towards Private Iceland Tour guides, suppliers, staff members, other participants or general members of the public. Under these circumstances, Private Iceland Tour will not issue any refunds for the tour where the incident occured or future Private Iceland Tour services booked.
6.5 If any participant falls ill for any reason during the course of a Private Iceland Tour tour and is unable to continue, Private Iceland Tour will attempt to make alternative arrangements to assist the participant however is under no obligation to do so. As per the terms laid out in 7.3 the participant is not entitled to a refund for the services that he/cannot participant in & will need to make a claim with their insurance company.
Cancellation by you
6.6 The below cancellation policy applies to all reasons for cancellation of tours & services including & not limited to personal & force majeure events.
6.7 You may cancel up to twenty-one (21) days prior to the service date and receive a full refund less + any tickets/events/third-party services already purchased on your behalf + £999 administrative fee.
6.8 For cancellations between thirteen (13) and eight (8) days in advance of the date and time of the tour you will receive a 70% refund less any tickets/events/third-party services already purchased on your behalf + £999 administrative fee.
6.9 For cancellations within seventy-two (72) hours & seven (7) days of the tour start date & time you will receive a 50% refund less any tickets/events/third-party services already purchased on your behalf + £1500 administrative fee.
6.10 For cancellations 72 hours prior to the tour date & time there will be no refund.
6.11 Vehicle, transfer, boat or any other service booked with Private Iceland Tour are subject to the same terms as tours.
6.12 All cancellations need to be emailed to:
hello@privateicelandtour.com
7. LIMITATION OF LIABILITY
7.1. You acknowledge that to the extent permitted by law, Private Iceland Tour will not be subject to, nor incur, and you release Private Iceland Tour from, any loss, claim, action, or liability for consequential loss or damage to you or any third party, including any loss of business, revenue, profits, non-delivery, conduct or things done, permitted or omitted in relation to providing of the Private Iceland Tour Tours no matter how caused. Further, but only to the extent permitted by law, Private Iceland Tour will not be responsible for loss or damage arising from any negligent act or omission of Private Iceland Tour or any person for whom Private Iceland Tour is responsible.
7.2. You acknowledge that any statement made by Private Iceland Tour in relation to the Private Iceland Tour Tours are made in good faith to assist you and Private Iceland Tour will not be bound or held to those representations whatsoever.
7.3. Private Iceland Tour will not be liable for any illness, injury or death sustained on a Private Iceland Tour Tour by reason of a Participant’s medical condition. Travel insurance is the responsibility of each Participant and is required to participate in a Private Iceland Tour tour. Private Iceland Tour is under no obligation to view or check the appropriateness of this insurance policy prior to the tour commencing. The Participant accepts that if he/she falls ill during the tour, he/she will not receive a refund from Private Iceland Tour but will need to make an insurance claim directly with their insurance company. If a Participant has any specific food or drink related allergies, mobility issues or any other health or medical concerns the Tour Participant must make Private Iceland Tour aware of these at time of booking. Private Iceland Tour will not be responsible for, and the Participant releases Private Iceland Tour from, any liability arising out of any medical condition suffered by the traveller during the Private Iceland Tour Tours or as a consequence of the Private Iceland Tour Tours.
7.4. Private Iceland Tour is also not liable for any loss, damage or inconvenience arising from or incidental to any delay in the scheduled Tour taking place.
8. WARRANTIES & DISCLAIMER
8.1. You acknowledge that to the maximum extent permitted by law ; all implied conditions and warranties regarding the provision of Private Iceland Tour Tours under these Terms are excluded. Private Iceland Tour’s liability in relation to any non-excludable conditions or warranties is strictly limited to (at Private Iceland Tour’s option) either delivering the services again, or paying the cost of providing similar services again. In any event, Private Iceland Tour’s total liability under this Agreement (including for loss or damage, compensation for distress, disappointment and loss of enjoyment) will be limited to the amount of the tour price actually paid by the Participant to Private Iceland Tour.
8.2. Private Iceland Tour is not responsible for the actions, defaults or negligence of any travel or accommodation providers it engages for the purposes of the Private Iceland Tour Tours. Participants should direct all claims to those providers and be aware that they are bound by the conditions of travel or accommodation imposed by those providers.
9. INDEMNITY
9.1. The Participant indemnifies and holds harmless Private Iceland Tour and its officers, employees and suppliers against all actions, proceedings, claims, demands, expenses and costs (including legal costs on a full indemnity basis and whether incurred by or awarded against Private Iceland Tour) as a result of, or arising in relation to, whether directly or indirectly, the Participant booking or participating in the Private Iceland Tour Tour or any act or omission by the Participant in relation to the Private Iceland Tour Tour.
9.2. Where an agent on behalf of Private Iceland Tour enters into a sale, booking, or any other transaction then that agent shall indemnify Private Iceland Tour for any loss, damage or expense incurred by Private Iceland Tour as a result of any misrepresentation, breach of contract or act of negligence by the agent.
10. MODEL RELEASE
10.1. All Participants acknowledge and agree that Private Iceland Tour is expressly authorised to take photographs of the Participants during the tour and utilise such photographs for the purposes of advertising and promoting the tour, including but not limited to being displayed on the Website.
11. GENERAL
11.1. Participants are bound by these Terms by booking in their own right or having a booking made on their behalf by another person from the time of booking.
11.2. These Terms are the complete and conclusive statement of the agreement between you and Private Iceland Tour in relation to the Private Iceland Tour Tours provided by Private Iceland Tour to You. These Terms may not be varied, amended, waived, altered, supplemented, modified or added to, without the express written agreement of Private Iceland Tour. For the avoidance of doubt, to the extent of any inconsistency between these Terms and the Private Iceland Tour general Terms and Conditions, these Terms will apply.
11.3. These Terms shall take effect and be construed in all respects in accordance with the laws of Scotland. Private Iceland Tour and each Participant irrevocably submit to the jurisdiction of Scotland for all proceedings arising in connection with these Terms.
